2007 Wedding & Party Guidelines

 

Outdoor weddings are a colorful tradition at Julia's Grand Pavilion Gazebo with a beautiful setting for that special event. At Julia's, you can choose a traditional or theme outdoor wedding and/or a private reception or party. The Grand Pavilion Gazebo and expansive tent areas can accommodate up to 250 guests and is handicap accessible. The following is a list of rules and guidelines. Signing the Wedding & Party Contract with proper deposits is necessary to secure your event date.

 

Indoor Events

• 1. Indoor room and rental fees start at $125 per 2 hour time periods

• 2. Indoor food events range from 15 to 100 depending on the time of year, food format selected (Buffet, sit-down, etc.) and table requirements (gift, cake table, etc.).

 

Outside Gazebo Events

 

• 3. Outdoors Gazebo rental fees start at $200.

• 4. Outdoor weddings usually take place from April 15 th through October 31st. Time slots are in 3 hour increments starting at 9:30 , 12:30 , 3:30 and 6:30 . Additional time slots may be purchased. Please call for availability. See next page for our suggested time blocks needed for your event. Prices are subject to change without notice.

• 5. Chair Rental: 25 white fan backed chairs are included with the rental of the gazebo. Additional chairs are $2.50 each which includes delivery, set-up and removal.

• 6. Outdoor Gazebo food events range can from 50 to 74 guests and tent from 75 to 250 guests.

• 7. A $200 security deposit is required when Gazebo or tents are being used (see Wedding Contract for details).

• 8. The Gazebo has a curtain system available for inclement weather.

• 9. Electricity is available in the Gazebo.

• 10. Chairs used for weddings will be set up on the lawn in a chapel format on either side of the walkway. If special seating arrangements are required an additional charge may apply.

• 11. Julia's is not responsible for failure to perform due to weather, fire or utility failure. Julia's is not responsible for inclement weather and provides no indoor areas for weddings unless other arrangements have been made in advance.

• 12. Gazebo rental includes the immediate Gazebo area around the Gazebo and the outdoor restroom area and does not include the main building.

All Events

• 14. You may hire your own musicians or we can provide strolling musicians, harpists, pianists, accordion players, strings, and brass and wind ensembles. These professional musicians are available to perform during any or all parts of your festivities.

• 15. If your event goes beyond the reserved time, there will be an overtime fee charged.

• 16. Rooms, Gazebo, Musicians and Horse & Carriage require a 50% down payment and are non-refundable.

• 17. Julia's is not responsible for lost or stolen articles.

• 18. Julia's reserves the right to cancel any wedding or event serving food, where we have not received a deposit and signed Food Service Agreement within 14 days of booking the event.

• 19. Wedding rehearsals should be scheduled two weeks prior to your event. Couples who have booked their rehearsal dinner and reception at Julia's have priority of the day and time. Those couples who are booking a rehearsal dinner only will have second choice of day and time.

• 20. Pictures are permitted in the Gazebo and surrounding grounds through out the year starting at $100 for a one hour minimum. Times can be booked no sooner than 30 days prior to your date.

• 21. Times for delivery and/or set-up of decorations, flowers etc. must be coordinated with Julia's staff and must fall between your event times period(s) booked.

• 22. Decorations are permitted as long as they are freestanding or placed on pedestals. Nothing is to be attached to the Gazebo. Only bubbles, bells or butterflies are permitted at weddings.

• 23. Shuttle Service: Julia's offers Shuttle Service from the parking area's to the walk way or to the Gazebo area as needed for your guests health conditions. Our “Stretch People Mover Club Car Golf Cart” seats 5 adults. The Cart fee is $50 per hour (2 hour minimum) which includes driver. With prior notice the cart may be used in pictures.

AVAILABLE GAZEBO EVENT TIMES & PRICING

Available time Blocks

Available times

Suggested Ceremony times

Pricing for Monday thru Thursday

Pricing for Friday thru Sunday

A

9:30am-12:30am

10:30am-11am

$200

$300

B

12:30am-3:30pm

1:30pm-2:00pm

$400

$500

C

3:30pm-6:30pm

4:30pm-5:00pm

$400

$500

D

6:30pm-10:00pm

anytime

$400

$500

Pictures Only

1 Hr. to be scheduled

 

$100

$100

 

SUGGESTED EVENT TIME BLOCKS

Wedding Ceremony

One Time Block

3 Hrs

Wedding with Brunch Buffet or Hors D'oeuvres Reception

Two Time Blocks

6 Hrs

Wedding with Reception

Two Time Blocks

6 Hrs

Pictures Only (can book only 30 days before event)

 

1 Hr

 

PRIVATE PARTY ROOMS CAPACITY, RENTAL CHARGES and PARTY HOURS

Julia's reserves the right to change groups to party rooms more suitable for the Event.

 

PARTY HOURS

Monday thru Thursday

1:00 pm to 10:00 pm

 

Friday, Saturday and Sunday

1:00 pm to 10:00 pm

 

Sunday Brunch

1:00 pm to 3:00 pm

No parties on:

Christmas Day & New Year's Day

 

 

FACILITIES:

SIT-DOWN CAPACITY*

(12 Minimum )

BUFFET CAPACITY*

(30 Minimum)

3 HOUR ROOM CHARGE**

4 HOUR ROOM CHARGE**

AUGUSTA ROOM

12 - 32

N / A

$150

$200

VERANDA

36

36

$125

$175

BACK DECK

30 - 40

N / A

$125

$175

AUGUSTA & VERANDA

68

46

$225

$300

TOTAL 3 AREAS

108

90

$350

$475

GAZEBO

70 / 74

64 / 68

$500

$750

 

* Seating capacity may change with any extra table requirements such as cake, gift, spirituous liquors, etc.

** Room rental times begin at set and are finished at tear down.

Revised 1-07 TM

 

Julia's Bed and Breakfast Event Contract

(Please submit this form with your required deposits to secure your event.

To check availability please contact Julia's Management at 330-534.1342)

 

A 100% non-refundable room payment (including taxes) is required to secure your event at our facility. To secure the chef for the date of your event requires an additional deposit of $2.00 per person on the minimum count. The final payment for the food is required at the conclusion of your event. We accept all major credit cards as well as cash for payment. Sorry no checks.

 

Your event has been scheduled for a certain time period. Any arrangements for set-up and removal of items brought in needs to be orchestrated within your allotted time slot. Should you go over your allotted time slot you will incur additional charges of $25 per 15 minute increment.

 

Should your event be cancelled for any reason all deposits are non-refundable. In addition, the party will be charged 50% of your Food Service Agreement. All cancellations taking place four weeks prior to the event will result in 100% payment of your Food Service Agreement.

 

Julia's will not be responsible for articles brought onto the premises which are lost or damaged. Julia's is not responsible for failure to perform due to weather, fire or utility failure. As a public facility , Julia's cannot guarantee complete privacy nor allow parties to disrupt or disturb the activities of other visitors .

 

Statement of Understanding:

I have read, understand and agree to the terms and conditions of Julia's Event Contract and furthermore understand that all deposits are non-refundable. In addition, I understand and agree that any balances that are due under this agreement will be paid by as outlined above. Lastly, I understand and agree that if I should cancel for any reason, I will be responsible for the payment of cancellation fees as outlined above.

__________________________________________ ___________________________________

Signature of Renter Date

 

 

 

 

Note: When scheduling a wedding ceremony and/or reception at Julia's you will receive additional contracts and guidelines.